Fitness & Wellness Operator Licences

From 1st April 2022 all Fitness & Wellness professionals must have a license from GRASS Cliftonville CIC to operate at The Oval Bandstand & Lawns. 

The Oval Bandstand & Lawns are used by people of all ages, and of different fitness levels, as part of a healthy lifestyle. Being a licensed Fitness & Wellness Operator gives you the exciting opportunity of undertaking your activities in a truly unique coastal environment.

If you wish to use The Oval Bandstand & Lawns for personal training, or to run group fitness & wellness sessions, you must be licensed. We licence operators to ensure that:

  • The Oval Bandstand & Lawns are protected
  • Access to and use of public open space is preserved for all visitors
  • All our visitors can benefit from, enjoy, and engage in fitness & wellness pursuits in a variety of outdoor environments
  • Fitness & Wellness Operators hold appropriate qualifications (based on industry best practice), and are fully insured and hold liability for participants safety.

Fitness & Wellness Code of Conduct

The purpose of the Code of Conduct is:

  • To avoid conflict between those undertaking licensed fitness & wellness activities and other users.
  • To protect The Oval Bandstand & Lawns.
  • To ensure access to, and use of public open space, is preserved for all visitors.
  • To provide the opportunity for visitors to benefit from, enjoy and engage in fitness training & wellness pursuits in a variety of outdoor environments.
  • To work alongside a licence agreement to ensure that Fitness & Wellness Operators are complying with current health and safety regulation and best industry practice for the safety and enjoyment of all participants.
  • To ensure that all licensed operators are fully insured and hold liability for participants safety, The owner of The Oval Bandstand & Lawns accept no liability for any activity related to outdoor fitness training as part of the licence.

The licensee shall not have exclusive rights over any area of The Oval Bandstand & Lawns and shall ensure that right of way is given to members of the general public visiting the Owner’s premises.

No large items of keep fit equipment shall be used on The Oval Bandstand & Lawns other than hand held equipment e.g. jogging weights, kettle bells and resistance bands.

The licensee shall leave The Oval Bandstand & Lawns in a clean and tidy condition and be liable for any loss of or damage to any Owner’s property through their direct improper use.

The licensee shall abide by the The Oval Bandstand & Lawns regulations.

The licensee shall ensure that The Oval Bandstand & lawns property is not used for the purpose of fitness training i.e. benches, tables, railings, lamp posts, etc. To keep all pathways clear and accessible to all users.

The licensee shall not display, produce or distribute any sign or advertisement.  The restriction of advertising applies to all boards, hoardings, flags, posters, etc. displaying any organisation or company or brand name of any goods, including those of the Fitness & Wellness Operator.

The licensee must ensure that no particular area of The Oval Bandstand & Lawns is overused to the extent that it causes unreasonable wear and tear to the fabric of the site e.g. waterlogged, obviously worn and muddy areas. A map depicting the formal garden areas of the park and other unsuitable locations for training is available and the licensee must avoid training in these areas.

‘No Go’ Zones

You are not permitted to use:

  • Areas within The Oval Bandstand & Lawns where fitness & wellness activities have a negative impact on other users, residents and licensee’s; e.g. intrusive noise, aggressive language, etc.
  • Areas of high pedestrian activity such as pathways and monuments.
  • Areas clearly marked as sports fields, any formal garden areas and other sensitive locations such as; waterside areas, picnic areas, deck chair areas, long grass, meadow land, conservation areas, etc.
  • Areas closed for renovation or upgrading.
  • Any structures, including trees and furniture, must not be used for training purposes.
‘No Go’ Activities

The following activities are not to be conducted by licensees:

  • Amplified music or audio equipment (except in the bandstand with prior written agreement from GRASS), whistles and loud shouting or other intrusive noise-generating activities.
  • Aggressive, intimidating or unreasonably noisy training activities that interferes with the comfort of other visitors.
  • Use of objects that mark out an area to imply exclusive use.

As a licence holder you agree to abide by these guidelines at all times. Non compliance to the above Code of Conduct and The Oval regulations means you are at risk of losing your licence and being asked to leave The Oval Bandstand & Lawns with immediate effect.

Fees for Operator Licences

Group Fitness & Wellness Operator Licence – Monthly Rate

The following table outlines the fees for a monthly group Fitness & Wellness Operator licence at The Oval Bandstand & Lawns:

Group SizeUp to 2 sessions per week (104 per year)Up to 4 sessions per week (208 per year)Up to 6 sessions per week (312 per year)
3-10 clients£25£45£60
11-20 clients£35£55£70
21-30 clients£45£65£80
Licence fee to be paid monthly in advance
Personal Fitness & Wellness Operator Licence – Monthly Rate

The following table outlines monthly fees for a personal Fitness & Wellness Operator licence at The Oval Bandstand & Lawns:

Group sizeUp to 2 sessions per week (104 per year)Up to 4 sessions per week (208 per year)Up to 6 sessions per week (312 per year)
2 or fewer clients£10£20£30
Licence fee to be paid monthly in advance

The licence operator shall indemnify GRASS Cliftonville CIC against any infringement of copyright or breach of the terms and conditions of the entertainments licence which may occur during the period of hire.

The Licence operator shall not sub-let the hall or any part thereof.

The license operator is responsible for all damage to the premises and for all damage to any other part of GRASS Cliftonville CIC premises which are specifically excluded from this agreement occurring during the period of hire or while persons are entering or leaving the hall pursuant to the hire however and by Whomsoever used.

GRASS Cliftonville CIC shall not be responsible for any loss or damage to any property arising out of the operator license nor for any loss, damage or injury which maybe incurred by or be done or happen to any person or persons, arising from any cause whatsoever or for any loss due to any breakdown of machinery, failure of supply of electricity, leakage of water, fire, government restriction, or act of God which may cause, to be temporarily closed or the hiring to be interrupted or cancelled. The license operator shall indemnify GRASS Cliftonville CIC against any claim which may arise out of the licence or which may be made by any person resorting to the licence in respect of any such loss, damage, or injury.

The right of entry to the Oval bandstand and Lawns is reserved to GRASS Cliftonville CIC and any other agent of the Company and any Police Officer at any time during the hiring.

The licence operator shall be responsible that good order is kept at the Oval Bandstand and Lawns during the licence and GRASS Cliftonville CIC may if they think fit charge the licence holder for any extra expense, they may incur for engaging any persons to preserve good order prior to, during or after any entertainment or meeting in the premises.

GRASS Cliftonville CIC reserves the right to put a stop to any entertainment or meeting not properly conducted.

No bolts, nails, tacks, screws, bits, pins or other like objects shall be driven into any part of the Oval Bandstand & Lawns, nor shall any placards or other articles be fixed thereto. This includes outside spaces, walls and garden.

Property of the licence operator must be removed by the end of the period of each hire or fees will be charged for each day or part of a day until the same is removed. GRASS Cliftonville CIC accepts no responsibility for any property left at the Oval Bandstand & Lawns.

No flags, emblems or other decorations shall be displayed outside any part of the Oval Bandstand & Lawns without the previous written consent of GRASS Cliftonville CIC.

The License Operator shall not advertise any engagement at the Oval Bandstand & Lawns without the previous written consent of GRASS Cliftonville CIC.

The hirer shall remove any flag, emblem or other decoration displayed inside the hired premises if in the opinion of GRASS Cliftonville CIC it shall be unseemly or expose the hall to an undue risk of fire or, in the opinion of the Company is likely to lead to disturbance or a breach of the peace.

No additional lights, heating or extension from the existing electric light fittings shall be used without the previous consent of GRASS Cliftonville CIC.

GRASS Cliftonville CIC may cancel any engagement upon giving notice in writing to the hirer of 28 days.

The CCTV camera system covers all areas. The system records 24/7 and is monitored and checked on a regular basis.

Apply for an Operator’s Licence

Please complete the following form to apply for a licence:

All operators must have PLI in place before a licence can be issued.
Drop your file here or click here to upload
You can submit this form without uploading your PLI policy documents, however copies must be provided before a licence can be issued.
If you intend to have staff, helpers, volunteers, etc. assisting you then you must have ELI in place before a licence can be issued
Drop your file here or click here to upload
You can submit this form without uploading your ELI policy documents, however copies must be provided before a licence can be issued.

I hereby certify that I have read and understand the Terms & Conditions relating to the Fitness & Wellness Operator's Licence at The Oval Bandstand & Lawns and I am aware that additional conditions may apply depending on the activity being undertaken. I also undertake to advise the Administrator should there be any alterations or aditions to the information supplied. I declare that the information provided is correct to the best of my knowledge.